We are Hiring 11/12/2024
To support the regular team at AWEX (the Economic section of the Walloon Region of Belgium) in the Consulate General of Belgium in Mumbai, we are hiring two Support Assistant Collaborators. The positions are set to begin on December 15, 2024, and will last until early March 2025.
During this period, a Princess Mission will lead an Economic Delegation, bringing numerous Walloon and Brussels companies to India. AWEX will organize B2B meetings upon request from the participating companies, as well as three high-end seminars. Additionally, AWEX will organize and participate in various activities and visits.
The Support Assistant Collaborators will be responsible for helping to organize and execute these activities in a smooth, efficient, and courteous manner. The place of work will be at the AWEX office in the Consulate General of Belgium, located in BKC, or from home, depending on the Trade Commissioner's decision. Working hours are from 8:30 am to 5:00 pm but may be extended if necessary. Please note that extra hours will not be compensated. For those working from home, it is essential to have high-speed broadband and mobile connectivity.
Function description: Under the supervision of the Trade Commissioner and Trade Advisors. your responsibilities will include:
Assist in organizing B2B meetings:
- Communicating with both Walloon and Indian companies.
- Calling officials from identified high-end companies in India to schedule appointments with Walloon companies.
- Identifying the appropriate personnel at Indian companies based on profiles provided by the Walloon companies.
- Scheduling appointments in the most efficient way possible, taking into account the availability of both parties.
- Communicating via email with both Indian and Walloon companies.
- Preparing and updating detailed programs that include all relevant information.
- Coordinating with car rental companies.
- Collecting any follow-up questions from the Walloon companies.
- Being proactive and informing AWEX of any details that could impact the successful execution of the program.
Assist in calling for the seminars
- Contact the Indian high-end audience attending the seminar to gather specific information or reconfirm their attendance.
- Address questions from the pre-mission regarding the seminar rooms.
Attend the secretariat during the mission
- Communicate with the Walloon companies about any changes to the program, revise it as necessary, and reprint their schedules.
- Attend to any last-minute needs of the Walloon delegation, within our responsibilities. - - Respond to all practical inquiries.
B2B meetings during the Mission:
- Connect the company, pay attention that the visitors are brought to the right place
- Help in the B2B meeting place if required
- Ensure the facility is always perfectly maintained
Visits during the Mission:
- Assist in guiding the delegation to their respective vehicles.
Seminar during the mission
- Prepare materials for the seminar.
- Oversee and assist in setting up the seminar rooms.
- Arrange the registration table.
- Help at the registration table by connecting Walloon and Indian officials who need to meet, or carry out any other tasks requested by the Trade Commissioner or Trade Advisors.
-Others:
Assist the AWEX team in preparing for the mission, whether through office work or any duty that contributes to a successful rollout of the preparation
Profile :
- Highly rigorous and organized
- Impeccably polite
- Excellent communication skills, both written and spoken, in English and Hindi also Marathi will be an advantage
- Strong common sense and outstanding listening skills, with a proven ability to solve problems efficiently
- Motivated to collaborate within a team and willing to assist colleagues to ensure collective success
- Committed to investing time and effort in the mission, including during working hours
- A sense of humor and optimism are highly appreciated
If you are interested, please provide your relevant work experience, personality traits, and the reasons why we should consider your application
Sent it to:mumbai@awex-wallonia.com
before 14/12/2024
Provide contact details (mobile, e-mail address, and residential address)